How to transcribe audio to text in Microsoft Word and OneNote

Learning how to transcribe a conversation can save you from typing out every word of a meeting or interview. Microsoft Transcribe in Word and OneNote converts recorded speech into text, separates speakers, and adds timestamps so you can check the wording against the audio. You can record a conversation directly or upload an existing file, then edit and insert the transcript into your notes.

Before you start: You need an active Microsoft 365 subscription, an internet connection, and access to OneDrive. For Word for the web, use Microsoft Edge or Chrome. Word desktop transcription is available in Word for Microsoft 365 on Windows for commercial tenants; government tenants must use Word for the web. OneNote transcription requires OneNote for Microsoft 365 on Windows and is unavailable to GCC, GCC-H, and DoD customers. Transcribe + Ink requires version 2211, Build 16.0.15819.20000 or later. For live recording, check your microphone input and obtain any required permission…